Page 163 - BAM ONE REPORT 2565 (ENGLISH VERSION)

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• The Company published the notice of the
shareholders’ meeting on the newspapers
for three days as prescribed by law.
• In case a shareholder was unable to join the
meeting in person, the Company provided
opportunity for the shareholder to assign an
independent director of the Company or any
other person to attend the meeting and vote
on his/her behalf. The Company prepared a
proxy form as specified by the Ministry of
Commerce, and in which the shareholder
would be allowed to determine the voting
direction, and sent it to the shareholders
together with the notice of the shareholders’
meeting. The shareholders may also download
the proxy form from the Company’s website.
• To provide convenience to the shareholders,
the Company gave opportunity to the
shareholders to send the registration
document in advance of the meeting date.
Registration and verification can be made in
advance though the link or QR Code made
available. Officers in charge of the system
were on standby to give advice and answers
to enquiries and solve any problems related
to the registration and attendance of the
meeting through electronic media.
• The Company provided opportunity for the
shareholders to propose matters for the Board of
Directors’ consideration to include in the agenda
of the 2022 Annual General Shareholders’
Meeting and to nominate qualified persons
for election as directors from 1 September
to 15 October 2021. The invitation was
published on the Stock Exchange of Thailand’s
information disclosure system and on the
Company’s website. It came out that no
proposal on any matter and no nomination
of any person were made during the said
period, which was informed by the MC to
the attending shareholders on the meeting
date before consideration of the matters on
Form 56-1 One Report 2022
the agenda and was also recorded in the
minutes of the meeting.
Arrangement on the meeting date
• The Board of Directors, i.e. totaling 10
directors, the Chairmen of all supporting
committees and top executives attended
the meeting. The Board Chairman served as
the Chairman of the meeting. An independent
legal advisor, who is an external party, served
as the inspector of the meeting, monitoring
and reviewing the vote counting to ensure
transparency and compliance with the laws,
the Company’s regulations and corporate
governance principles. The auditor of the
Company, EY Office Limited, was also
presented at the meeting to answer questions
on financial statements.
• The Company applied the computer system
for registration and vote counting with display
of the results of all agenda items to support
the efficient and rapid proceeding of the
meeting. Before starting with the agenda
items, the Chairman assigned the MC to
inform the shareholders of the regulations
relating to the meeting, the shareholders’
rights, rules and regulations of the meeting,
as well as questions, expression of opinion,
voting and counting of votes. In addition, the
Company respected the shareholders’ right
by not adding any agenda items without prior
notice, particularly items of significance on
which the shareholders may need time to
study details before making decision, unless
rightfully proceeded in compliance with the
procedure specified by laws. In past meetings
including the 2022 meeting, the shareholders
considered matters on the agenda indicated
in the notice of the shareholders’ meeting
sent in advance to the shareholders without
changes to the order of the agenda items or
addition of any matter which was not stated
in the notice of the shareholders’ meeting.